POLICY  STATEMENTS  

 

 

FOR THE

 

ADMINISTRATION AND OPERATION

 

OF THE

 

TEXAS-OKLAHOMA DISTRICT

 

KIWANIS INTERNATIONAL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

AS OF AUGUST 2, 2007

 

 

 

 

 

 

POLICY STATEMENTS

FOR THE ADMINISTRATION AND OPERATION

OF THE TEXAS-OKLAHOMA DISTRICT OF KIWANIS INTERNATIONAL

 

 

PREFACE

 

1.    These Policy statements are supplemental to the Bylaws of the Texas-Oklahoma District of Kiwanis International and will serve as a prescribed guide for the administration and operation of the District.  Nothing herein is intended to conflict with the District Bylaws or with the Constitution, Bylaws, or Policies of Kiwanis International.  These Policies will be issued annually to the Governor, Governor-elect, Immediate Past Governor, Lieutenant Governors, District Staff, and District Committee Chairs.

 

2.    For the purpose of these Policies, the term District Staff may include the Governor-elect,  Immediate Past Governor, District Secretary, District Treasurer, District Ki-Notes Editor, Meetings Coordinator, Administrative Supervisor, and such others as the Governor chooses to appoint.

 

3.    The Governor may appoint and call into session a Policy Review Committee. The Committee of not more than ten members shall include the Governor, Governor-elect, Immediate Past Governor, District Secretary, Chair of the Long Range Planning Committee, Chair of the Past Governors Committee, Chair on Laws and Regulations, and others to reflect District-wide experience and representation.

 

4.    The Committee will consider recommendations for changes or additions to the Policy Statements as suggested by the Governor or as it determines necessary for the efficient operation of the District.  The Committee’s recommended changes should be placed on the agenda of the next District Board meeting for consideration.

 

5.    The Policy Review Committee shall meet once every three years to review these Policy Statements, subject to the call of the Governor as provided herein.

 

6.    These policies shall remain in effect until altered by the Kiwanis District Board of Trustees or until amended by the Delegates at a District Convention.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Amended August 2, 2007 at the District Board meeting in The Woodlands, Texas

Amended October 31, 2003 at the District Board meeting in Irving, Texas

Amended August 10, 2003 at the District Board meeting in Waco, Texas

Amended November 8, 2002 at the District Board meeting in Irving, Texas

Amended August 1, 2002 at the District Board meeting in Corpus Christi, Texas

Amended February 22, 2002 at the District Board meeting in Irving, Texas

Amended November3, 2001 at the District Board meeting in Irving, Texas

Amended August 2, 2001 at the District Board meeting in Abilene, Texas

Amended June 20, 1999, at the District Board meeting in Denver, Colorado.

Amended August 8, 1998, at the District Board meeting in Tulsa, Oklahoma.

Amended March 13, 1998, at the District Board meeting.  (See note below)

Amended August 1, 1997, at the District Board meeting in Fort Worth, Texas

Amended August 4, 1994 at the District Board meeting in Abilene, Texas

Approved by the House of Delegates August 7, 1993.

Amended August 8, 1991 at the District Board meeting.

Amended March 10, 1991 at the District Board meeting.

Amended August 10, 1989 at the District Board meeting.

Approved and adopted by the District Board on November 5, 1983.

·          Amendments to Policy Statements No. 1 and No. 11 dealing with the District Convention Policies and Guidelines were enacted by the Board but not included in the printing of the revised Policy Statements on August 8, 1998 or any later printing of Policy Statements.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INDEX TO POLICY STATEMENTS

 

POLICY                                                                                                                           PAGE  

NUMBER                      TITLE                                                                                         NUMBER        

 

1.              Suggested agenda for post District Convention Board meeting                        6

2.              District Officers – reimbursement for expenses                                                6

3.              District Chairs – reimbursement expenses                                                        7

4.              Reimbursement for attendance at International Conventions

          and Other International Meetings                                                                7

5.             Past Governors’ reimbursement                                                                        7

6.             Travel reimbursement – special                                                                         8

7.             Encumbering District funds                                                                                            8

8.             Awards                                                                                                                9

9.             Governor’s official visits                                                                                     9

10.           District Convention guidelines                                                                            9

11.           Service Leadership Programs Chair                                                                10

12.           Service Leadership Programs                                                                          12

13.           K-Family board meetings                                                                                 14

14.           Fund raising                                                                                                      14 

15.           District bulletin and other publications                                                              14                         16.            Candidates for District Governor, District Governor-elect

and International office                                                                             15

17.           Governor-elect election campaign guidelines                                                 15

18.           The Governor-elect                                                                                                      18

19.           District projects                                                                                                 19

20.           Convention site criteria                                                                                     19

21.           Division Councils                                                                                              19

22.           Budgeting                                                                                                          20 

23.           Accounting                                                                                                        21

24.           Relationship with International President  and International                                                  

                        Representative to the District                                                                   22                   

25.           Control of mailing lists                                                                                       23

26.           Attendance and inter-club regulations                                                              23

27.           District Office employment and procedures                                                    23       

28.           District Office records and record retention                                                     24

29.           Committees                                                                                                                  24

30.           Duties of committees                                                                                        26       

31.           Guidelines for Texas-Oklahoma Internet Websites                                        30

32.           Alcoholic beverages at Kiwanis meetings                                                        31 

 

 

 

 

 

 

 

 

 

 

POLICY NO. 1

SUGGESTED AGENDA FOR POST DISTRICT CONVENTION BOARD MEETING

 

1.1          Call to order by Governor-designate

1.2          Introduction of International Representative by Governor-designate

1.3          Approve appointment of District Secretary

1.4